The best board management software offers a secure digital environment for all documents and tasks related to meetings. Directors can focus on strategic oversight and governance and minimizes the risk of hacking or leaks of information that can be associated with unsecure emails.
With central access to all of the essential meeting files and tools, board members are able to spend less time preparing tasks such as arranging and reviewing board books and spend more time in meetings with their colleagues. The most effective board portals let you easily create agendas, creation and voting as well as recording minutes. Users can also take advantage of tools that allow collaboration, such as live videoconferencing in real-time and document editing on shared documents to promote productive conversations in the boardroom.
A good board portal is easy to use and provides a range of plans and pricing options for organizations of all types. A common fee structure is a subscription-based model that includes different tiers based on the number of users and the types of features provided. Inquire with potential vendors about additional fees, including extra storage of data, ongoing training and other expenses that may be to be incurred during the process of implementing or as your needs change.
Once you’ve seen the benefits of a portal for your board and the improved efficiency that comes with it, you should consider expanding your solution to other groups within your organization. Memorial Health System uses BoardEffect for instance, to manage a number of internal committees and groupings beyond their board. This helps them improve efficiency https://boardmanagement.net/7-must-have-features-in-a-board-meeting-tool/ to an even larger audience, which includes foundations, staff and event committees.