Online board meetings can be a convenient method to hold meetings without the need for a physical presence. It allows for greater participation and reduces the need to travel, which can be time-consuming and expensive. Virtual meetings are not without challenges. To ensure that these meetings are as efficient and productive as they can be it is important to adhere to certain etiquette guidelines.
1. Increase engagement by using an online icebreaker before and after the meeting. This will allow board members to get to know each other. You can also ask people to introduce themselves through the chat box. It’s a great method to begin the meeting and make everyone feel comfortable with the technology.
2. Train the less tech-savvy members of your board. This will lessen the resistance to the use of new technology. Furthermore, the training will additional info about Data Management with Data Room enable them to navigate the board portal and other tools effectively. 3. Before the call begins, make sure that everyone has a reliable audio/video setup and an adequate internet connection. This will increase the overall quality of the call. 4. Ensure that all attendees are making use of the mute function when they are not speaking. This will prevent interruptions from other board members and eliminate external distractions.
5. Record and draft minutes of meetings. It is essential to ensure that the minutes are a useful source for attendees and contain all pertinent details. Minute-takers must also strike the right balance between thoroughness, conciseness and accuracy. They should also stay clear of including personal conversations or opinions in minutes of meetings.