Board governance software is an electronic tool that helps directors of the board and their staff members, and their boards with the responsibilities involved in arranging meetings, preparing documents, sharing them and making sure they are in compliance. This kind of technology can facilitate more efficient and effective meetings, and also eliminates manual processes that are labor intensive.
Knowing your requirements is the first step to selecting the best board portal. You should search for a system that permits you to prepare and distribute agendas of meetings and distribute files, keep minutes and check compliance with different legal and regulatory requirements based on the industry you operate in. The best software for managing boards will also include the ability to use virtual video, which allows you to conduct remote meetings seamlessly.
Some top-rated board portals also provide useful governance resources to assist you in making decisions and to help your board members to be as prepared as they can be. They may include curated news and board reports, as well as an extensive array of analytics that can aid in understanding the performance of your company and its employees.
Make sure that all meeting materials are accessible via a simple and user-friendly interface. Replace your insecure emails with a secure, safe system that can record all board communications and eliminate the requirement for multiple sources of information. The best board management systems can also protect your information with advanced cybersecurity options like data encryption, two-factor authentication and secure cloud storage. Find a vendor that provides top-quality support with 24/7 support via live chat or individual training for board members.